Food and Drink social terms and conditions
Salisbury City Council will notify you to confirm that your application has been received. Submission of an application does not guarantee a stall at the event. The Council will review all applications to ensure suitability and a mix of goods. Please submit completed applications by Wednesday 12th April.
Salisbury City Council will notify you to confirm that your application had been received. The Council will confirm successful applications by Friday 14th April, if you haven’t heard back from the Council by this time, unfortunately on this occasion you will have been unsuccessful.
Due to the volume of interest in our Events and Markets, we regret we are unable to provide feedback on individual applications.
Each stand comprises of 1 x 6ft table, 2 chairs and a tablecloth. Stands will be allocated dependant on requirements and in accordance with fire and safety regulations.
Stand sharing or subletting is not permitted unless prior agreement has been made with Salisbury City Council. Special requests will be considered but not guaranteed. Do not occupy any other space other than that which has been allocated to you. Please note that unless prior agreement has been made you may not be the only exhibitor of your product or service. Stand space will be allocated at the discretion of Salisbury City Council to ensure a varied mix and balanced exhibition.
Please do not send payment with your completed application. Payment will be required once your pitch has been confirmed. An invoice will be sent to you to request payment. Payment must be made at least one week prior to attending the event. Failure to pay beforehand will result in a non-allocation of trade space.
SET-UP AND BREAK-DOWN
Stands must be fully erected and ready by 5.30pm and may not be broken down until after 8.00pm. All equipment must be contained within the space allocated. Unloading and loading will be available on near to the building, however parking is not available. We advise that you park in a nearby car park, however parking permits are not included.
Please state in your application if you require power. If you have requested electricity, please bring an extension lead. The Council cannot guarantee the use of their electrical supply to any stallholder and can refuse allocation of power.
Leaflets are not to be given out at this event. Leaflets can be placed on the stand for the public to pick up if they so wish, however the flyering of leaflets is prohibited at this event.
Limited general security will be on site. Stall holders are responsible for the insurance and safekeeping of all equipment or articles brought onto the site and no responsibility is accepted by The Organisers.
Stall holders are not permitted to sublet, sub-contract nor share any part of their allocated site.
HEALTH AND SAFETY
Stands must take responsibility for health and safety and abide by the appropriate regulations and codes of practice. Stall holders are responsible for keeping stands tidy and clear of rubbish and for the removal of any waste created during the event.
Amplified music and PA systems are not permitted, unless this is crucial to your stall; if so please specify this in your application form.
All traders handling and preparing of food must comply with current food hygiene regulations.
All food traders must be registered with their local authority* as a food business. The registration must cover the scope and nature of the activities undertaken at the Event/Market. (*mobile food businesses are required to register with the local authority in which they store their equipment.)
Food traders must make the City Council aware of any change in their National Food Hygiene rating as shown on the Food Standards Agency Website. All food traders must have sufficient food hygiene training to allow them to handle and prepare food safely. Please also refer to our Food Trader Guidelines, shown below.
If you are unable to attend the event, you must let Salisbury City Council know at least 48 hours before the event. Please note if you cancel your stall fee is non-refundable.
If Salisbury City Council cancels the event and prohibits trading the stalls will be refunded their pitch fees.
POSTPONEMENT OR ABANDONMENT
In the event of postponement or abandonment for any reason whatsoever, or in the event of failure or curtailment of any supplies, services or facilities afforded to the stall holders due to strikes, lock-outs, bad weather, acts of God, third party or other circumstances, at any time, The Organisers shall in no way be held responsible for any expenditure, loss, damage or liability sustained or incurred by the stall holders prior to, during or after the event.
The Organisers, its officers, staff, and representatives shall not be liable for any loss, theft, damage or injury to persons or property on the site. The stall holder will assume full responsibility for any third party claim arising from his/her own exhibit or conduct.
All stall holders shall observe and comply with, in addition to these terms and conditions, all relevant laws and other directions, codes of practice or guidelines imposed by The Organisers and/or any law or other competent authority applicable to the event.
The Organisers, its officers, employees, agents and representatives shall have no liability whatsoever in respect of all and any action, claim, demand, proceedings, costs, expenses, fines, penalties loss or damage whatsoever arising out of or connected with the participation by any person firm or company in whatever capacity in the event including but not limited to arising or resulting from or connected with the loss injury or damage sustained by or to any third party, any refusal by insurers to meet in full or in part or at all any claim or the seizure or taking of possession of any equipment. This shall not operate or be construed to operate to exclude or restrict the legal liability of The Organisers for death or personal injury caused by its negligence. Each entrant for itself and all those for whom it is directly or indirectly responsible shall indemnify and hold The Organisers harmless from and against all costs and expenses of whatever nature, actions, proceedings, claims, demands and damages made against The Organisers, its offices and/or representatives arising from any breach of its obligations to The Organisers or from any acts or omissions on the part of the entrant and/or those for whom it is so responsible.
The data we will gather and hold will be managed in accordance with the Data Protection Act (1998). Salisbury City Council will not disclose or share personal information supplied by you with any third party organisation without your consent.
Food Trader Guidelines
- Traders handling open foods must have their own facilities solely for the hygienic washing and drying of hands. This means having an adequate volume of hot and cold water available for hand washing, a suitable receptacle in which to wash hands, and hygienic means with which to dry hands for example, paper towel. This does not apply to those traders selling uncut fruit and vegetables, fully packaged foods, dry goods such as pulses and grains or bread.
- Traders must ensure that all food contact surfaces (e.g. table tops, table covers, storage containers and displays) are in a good condition and be easy to clean and disinfect. Surfaces must be smooth, washable, and constructed of non-toxic materials.
- Where necessary traders must have an adequate volume of hot and cold water available for cleaning; and where necessary disinfecting working utensils and equipment; and a suitable receptacle in which to clean these items and hygienic means to dry them.
- Where foodstuffs are cleaned traders must have adequate means to do so hygienically.
- Trader must make adequate arrangements and/or facilities for the hygienic storage and disposal of hazardous and/or inedible substances and waste (whether liquid or solid).
- Food traders must display and store high risk foods below 8°C at all times. Traders must have an accurate means to check the temperature of their chilled foods and records of those checks. Chilled foods which achieve a temperature above 8°C must be thrown away after 4 hours. (Please note that both the time and temperature requirement are set out in law. Accurate means a probe)
- Food traders must display hot foods above 63°C, if they fall below 63°C they must be thrown away after 2 hours. Traders must have an accurate means to check the temperature of their hot foods and records of those checks. (Please note that both the time and temperature requirement are set out in law. Accurate means a probe)
Please note that this is not an extensive list and you should abide by all regulations related to your business. If in doubt, please contact your local authority who should be able to assist.